Become a TOTA Board Director

 

Overview

The TOTA Board of Directors is comprised of 15 volunteer members (14 directors and the Past Chair) representing tourism sectors and communities from around the region. Directors are elected annually, with results are announced the TOTA Annual General Meeting (AGM).

TOTA seeks enthusiastic and energetic tourism professionals to volunteer as board directors and represent a diverse range of the Thompson Okanagan region’s tourism sectors, communities, and perspectives.

Director Role & Commitments

The TOTA Board guides TOTA to best support regional tourism stakeholders and communities. Going forward, there is much work to be done as we work towards a resilient, sustainable tourism industry in the Thompson Okanagan region of British Columbia.

TOTA board members commit to a two-year volunteer term, with the following schedule:

  • Regular board meetings, board retreat, and AGM (5 meetings / year)

  • New board director introduction session (1 video call)

  • Option to join the Finance & Audit Committee (4 video calls / year)

  • Option to join the Governance Committee (4 video calls / year)

  • Additional communications and discussions (as required)

In the first board meeting, the board directors elect board members to serve the executive positions of Chair, Vice-Chair, and Secretary-Treasurer.

Eligibility Criteria

Based on the TOTA Constitution & Bylaws, to nominate/vote and to qualify as a Board Nomination Candidate, the company or organization must meet the following criteria:

  1. A registered stakeholder with TOTA.

  2. In good standing with TOTA.

  3. A Voting Stakeholder (Participated in either A) TOTA marketing program; OR B) provided in-kind value; in the amount of $100 or more within 12 months prior to the call for nominations.)

  4. Nomination form signed by four voting stakeholders other than the nominee’s company.

To confirm eligibility, email AGM@TOTABC.com.

AGM & Election Schedule

The date of the AGM determines the election schedule, based on the following number of days before the AGM:

  1. 75 days: AGM Announcement

  2. 60 days: Call for Nominations begins

  3. 45 days: Close of Nominations

  4. 30 days: Electronic Voting begins

  5. 15 days: Close of Electronic Voting

  6. Day of: Election Results and first board meeting

The AGM is held in autumn, usually October or November, in concurrence with the TOTA Summit or Golf Tournament.

Nomination Process

  1. Confirm your eligibility.

  2. Review the Thompson Okanagan Tourism Association Constitution and Bylaws.

  3. Download the Nomination Form and collect signatures from 4 voting members.

  4. Submit the Candidate Information Form, including the signed nomination form, contact information, portrait photo, and bio.

  5. Make arrangements to attend the TOTA AGM and, immediately afterwards, the first board meeting.

  6. Connect with Voting Stakeholders to encourage them to vote during the election period.

    1. Voting stakeholders will receive an email from TOTA through Election Runner (noreply@electionrunner.com) with the subject “Your Invitation to Vote for the TOTA Board of Directors - Election.”

  7. Attend the TOTA AGM to learn the election results and, if elected, attend the first board meeting to appoint executives and committees.

More Information

For questions about becoming a board member and eligibility, please email AGM@TOTABC.com.

 
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